The following general policies and guidelines pertain to the Student Services Building (SSB). Any exceptions to these policies may be approved by the Student Services Policy Committee.
Alcoholic Beverages
Animals
Banners
Bicycles
Bulletin Boards
Campus Carry & Firearms
Controlled Substances (Drugs)
Emergencies
Equipment and Property
Events and Meeting Rooms
Extension Cords and Power Strips
Food and Drink
Injuries
Lighting
Loading Dock
Lost and Found
Mail Services
Notary Public
Public Restrooms
Recycling, Composting, and Waste Disposal
Safety Hub
Seasonal Decorations
Smoking
Space Heaters
Visitor Parking
Alcoholic Beverages
Consumption of alcoholic beverages is prohibited in the Student Services Building. However, the chief executive officer of The University of Texas at Austin may waive this restriction with respect to any university sponsored event. An event is sponsored if a budgeted office, department or division of The University of Texas at Austin is responsible for organizing the event, inviting attendees and paying event-related expenses, including the purchase of food and beverages. Meetings or events organized and presented by registered faculty, staff or student organizations are not considered university sponsored events.
See the Office of the Executive Vice President and Provost website for more information.
Animals
With the exception of certified support animals and animals involved in appropriate university activities, no animals are permitted inside the Student Services Building (SSB). See the University's official policy for additional information.
Banners
- Only permanent building users are eligible to reserve banner space. The Building Policy Committee or its designee shall approve banner content.
- Two spaces in the atrium are designated as appropriate for banner display:
- Above the north entrance facing south;
- Second floor balcony facing north.
- Banners publicizing common events as agreed to by all permanent building occupants shall be posted on appropriate dates for the common events.
- Banner to welcome students may be displayed outside the Student Services Building (SSB) at the beginning of the academic year. In addition to the welcoming message, the banner will carry a list of Student Service Offices housed in the SSB. This is the only banner authorized for display outside the SSB.
- The building manager makes arrangements to hang banners and charges may be assessed to the sponsoring permanent building occupant.
- Banners shall be delivered to the building manager's office one week prior to the date on which they are to be put on display.
- Measurements:
- 172" in width x 34-36" in height
- 9 grommets evenly spaced along the top at 21.25" apart.
- 1" on either side of the first and last grommet.
- SSB Banner Measurements (pdf)
- Banners must be professionally produced.
- Banners shall be displayed for one week.
- Measurements:
Bicycles
Bicycles, mopeds, skateboards and roller skates (including in-line skates) are not permitted in the Student Services Building (SSB), with exception of discreet storage of a bicycle by a staff member working in the building. The staff member must obtain appropriate approval from their department head and notify the Building Management Office. Bicycles and mopeds must be parked in designated outdoor area. This prohibition does not apply to wheelchairs or other mechanical or automated equipment designed for and used by people with impaired mobility. See the university's official policy for more information.
Bulletin Boards and Flyers
Bulletin boards are located on each floor and shall be maintained and shared equally by permanent building occupants located on that floor. Student organizations and other university groups must obtain departmental approval to post in the respective areas.
Bulletin boards located in the Student Services Building (SSB) are exclusively for official university business. Solicitations and personal notices are prohibited. See the Student Activities page on flyers for additional information.
Campus Carry and Firearms
The concealed carry of handguns is prohibited in patient care areas at UT Austin, including those areas in which professional mental health services are provided. Because a significant majority of the Student Services Building (SSB) is devoted to patient care, the entire building is exempt from the concealed carry of handguns. Reference Handbook of Operating Procedures 8-1060 Section VII Responsibilities and Procedures, E. Patient Care.
Possession or use of firearms and weapons that could inflict bodily harm or result in disturbances of the peace are strictly prohibited in the Student Services Building (SSB). The prohibition applies to all persons, students, faculty, staff and campus visitors. Facsimiles, including water guns and airguns, are also prohibited in the facility without prior approval of the Dean of Students.
Students or student organizations wanting to possess, use, or display firearms, facsimilie firearms, ammunition, explosives or other weapons on property owned or controlled by the University must obtain permission from the Office of the Dean of Students by submitting the online Weapons Approval Form.
Controlled Substances (Drugs)
State law relating to the possession, use, or sale of intoxicants will be strictly enforced.
Emergencies
Evacuations will be indicated by an audible and visual alarm. All occupants are asked to leave the building immediately. For weather and other shelter-in-place emergencies, instructions will be announced building-wide.
Download PDF of the SSB Emergency Plan
For additional campus emergency information, see the Emergency Preperedness website.
Equipment and Property
All equipment and material items purchased from university accounts are the property of the university (ref. The University of Texas at Austin Handbook of Operating Procedures 3-2020-PM). Equipment considered as capital equipment (>$5,000) or controlled equipment ($500-$4999) shall be assigned to a departmental inventory. Department heads are responsible for proper use, maintenance and protection of equipment and materials. Each department is responsible for disposing of surplus equipment in accordance with university policy.
Events and Meeting Rooms
Go to our Meeting Rooms page for more information
Extension Cords and Power Strips
The use of extension cords in place of permanent electrical wiring on campus is not permitted. Extension cords can be used for temporary purposes, such as accommodating the wiring needs of a meeting. Contact the Student Services Building (SSB) building manager if additional power outlets are needed.
Power strips are permitted, as long as you plug them directly into the wall and do not plug more than one power strip into a single outlet, or plug a power strip into another power strip.
See the university's fire prevention website for more information.
Food and Drink
Students, faculty, staff, visitors and guests are permitted to purchase and consume food and non-alcoholic beverages in common areas and reservable rooms within the Student Services Building (SSB). All persons bringing in food or drink into the SSB are responsible for appropriate disposal of trash and cleaning of the room/common area. Staff within the building should consult their department head regarding appropriate rules and practices for food and drink within spaces controlled by an administrative unit within the SSB. Snack and soft drinks can be bought from the ground floor vending machines or the Forty Acres Pharmacy located on the first floor.
Environmental Health and Safety (EHS) requires advance approval for any activity occurring on campus in which Potentially Hazardous Foods (PHF) may be distributed by staff, students or vendors to other persons. The intent of this policy is to cover food handed out or sold, not pot-lucks, food provided at business meetings or other business functions of the unit. Individuals should check with EHS if they have questions on whether advance approval to serve food is required. Submit the food distribution form online or go to the EHS website for more information.
Injuries
Student Services Building (SSB) employees should report work-related injuries immediately to their supervisor. The supervisor will work with their designated departmental representative to complete the First Injury Report Form. Injuries to SSB guests and visitors that could possibly result in a claim under the Texas Tort Claims Act should be reported to the SSB building manager. The building manager will contact the Office of the Vice President and Chief Financial Office, and complete a Preliminary Summary Report. Read more about the university's liability policies online.
Lighting
Fire Prevention Services strongly discourages using halogen lamps in campus facilities. If you decide to use a halogen lamp in your office, follow these guidelines:
- Make sure the lamp is labeled as "listed" by the Underwriters' Laboratory (UL) or another recognized testing agency.
- Do not use halogen bulbs that exceed 120 watts.
- Make sure lamps have a glass or wire guard that protects the bulb.
- Keep lamps away from drapes, curtains and other combustibles.
- Do not place lamps in a high-traffic area, or anywhere someone may easily trip over them.
- Turn lamps off when you leave the room.
Loading Dock
The loading dock area, located on the north side of the building, is utilized regularly by vendors and contractors who provide services to tenants within the Student Services Building (SSB). Vehicle operators may park in the loading zone (LZ) for 30 minutes to load/unload a vehicle; however, the operator must have the vehicle's emergency lights flashing. There are no permits required for LZ spaces. LZ spaces are in effect "At All Times". Once the loading/unloading process has been completed, the space must be vacated and those not in the process of loading or unloading may be cited by Parking and Transportation Services.
Lost and Found
Lost and Found is located in the SSB Management Office in G1.408AB. Hours are 7:30 a.m. – 4:30 p.m. Please contact the Management Office during business hours. After hours, please contact UTPD Lost and Found.
Mail Services
Campus Mail is delivered and picked up two times per day during scheduled work days at 9 a.m. and 2 p.m. to/from the designated mailbox in the ground floor SSB receivables area (near loading dock). Departments are responsible for picking up and delivering campus mail to the designated campus mailbox in the SSB. Each department within the Student Services building has a unique campus mail code.
U.S. mail is delivered and picked up one time per day, 5 days per week to/from the designated mailbox in the ground floor SSB receivables area. Departments are responsible for picking up and delivering U.S. mail to the designated campus mailbox in the SSB. Mail pick up and delivery by the U.S. Post Office occurs at approximately 2 p.m. daily.
Notary Public
Notary Public Services are provided free of charge to University of Texas faculty, staff and students by Legal Services for Students (SSB 4.104). Persons must provide a photo ID to use the service.
Public Restrooms
Restrooms are located on all levels of the Student Services Building (SSB). These restrooms are available to all students, faculty, staff, guest and visitors during normal operating hours. Public restrooms must be used in the fashion it was intended for and users are expected to follow all university policies and procedures for these facilities. Activities such as sleeping, loitering and/or smoking are strictly prohibited in any public bathroom.
The SSB has one family/all-gender restroom with an infant changing table on the 1st floor, 1.404.
If you discover that the condition of a public bathroom requires immediate attention, please contact the SSB building manager at 512-232-2890, 7:30 a.m. - 4:30 p.m. Monday through Friday. If you have an after-hours emergency, call 512-471-2020.
Recycling, Composting, and Waste Disposal
Facilities services is responsible for recycling products on campus via the designated blue bins found throughout the Student Services Building (SSB). Recycling bins are single-stream, and are emptied by facilities services during routine operations.
Bins found inside restrooms are for compostable paper towels only.
Large boxes and solid waste may be discarded in the recycling and waste dumpsters found on the north side ground floor of the building next to the loading dock. (Note: please break down boxes before putting them in recycling.)
Batteries may be placed in the recycling bin on the first floor of the SSB next to the ATM and Pharmacy.
Additional information regarding recycling can be found on the Facilities Services website.
Safety Hub
The SSB has a safety hub supplied by Emergency Preperadness, and located on the 1st floor between the 40 Acres Pharmacy and the Office of Health Promotion. The safety hub includes:
- A sign with the building location
- An emergency call box
- An AED cabinet
- Eigh bleed control kits
The safety hub is connected to a local alarm which is activated when opened, but does not automatically connect to UTPD. The building manager will be training in using the AED and bleed kits, and will have a key to reset the cabinet. Please contact the building manager for additional information.
Seasonal Decorations
Seasonal decorations should not obstruct doorways, walkways and stairs. The amount of combustible materials on the walls and ceilings should be limited and away from lights and other ignition sources.
Natural Christmas trees are not allowed on campus. Artificial trees are permitted, but they must be located in a common area (such as a lobby or reception area), and must not obstruct emergency exit doors, exit aisles, fire hose cabinets, manual fire alarm pull-boxes, or portable fire extinguishers.
Seasonal lighting is allowed and should be turned off when the office is unoccupied.
Burning candles or incense is prohibited.
For more information visit the Fire Prevention website.
Smoking
The University of Texas at Austin is a tobacco-free campus. The use of any tobacco products is prohibited in university buildings and on university grounds.
More information is available online.
Space Heaters
Portable electric space heaters "listed" by the Underwriters' Laboratory (UL) or another recognized testing agency are allowed in office areas.
Visitor Parking
Parking lots and street parking, with the exception of parking on Dean Keeton, are administered by Parking and Transportation Services. Parking permits for university employees are available from Parking and Transportation services. Guests may park in a university garage for 30-minutes without charge. Departments may purchase one-time use and event parking permits for guests online.